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Work-from-home Essentials: Selecting the Right Video Conferencing Application

Find out the pros and cons of Zoom, Skype and Microsoft Teams to decide which software is the best to work remotely.
By Amanda Tay

A Skype user chats online with his friends to stay in touch while social distancing.
Photo: Amanda Tay
It has been almost four months since Jolin Chua, 18, a Singapore Polytechnic Business Administration student, set foot on campus grounds.
This came after the Multi-Ministry Taskforce announced its decision to implement the Circuit Breaker to make progress against the coronavirus.
Now, Jolin is one of the 70,985 Polytechnic students undergoing home-based learning with periodic video calls with her class.
Read on to find out more about popular video conferencing apps Microsoft Teams, Zoom, and Skype that you can use to keep up with daily activities while staying at home.


A screenshot of Zoom, Skype, and Microsoft Teams. Screenshot: Amanda Tay
Microsoft Teams

Microsoft Teams is a workstream collaboration hub designed to enhance teamwork. “[It] is a one-stop platform for effective communication. Syncing with Office 365 also makes collaboration easy by allowing file sharing and calendar support,” says Mr Fabian Ng, a Cybersecurity & Digital Forensics lecturer at Ngee Ann Polytechnic.
To help automate their workflows even further, Teams users can add applications and services they commonly use such as Kahoot, Trello, and Planner.
In Teams, video calls can accommodate a maximum of 20 users, but meetings that do not require the video function allows for up to 250 users to call in and chat. Mr Ng says the high participant limit allows him to conduct mass lectures online.
As a Microsoft product, Teams is secure just like any other Office 365 service. “Some of the security features that Teams offers include two-factor authentication and encrypted data. With [the] Office 365 Suite, [Teams] prevents external users from coming in … and prevents data leakage,” says Mr Ng.
Zoom
Zoom is a video communications platform that has seen an influx of new downloads and usage during the Circuit Breaker. Last December, the app saw an average of 10 million global users daily, but that number skyrocketed to over 200 million in March this year.
Zoom has some handy features that facilitate seamless workflow and better communication between users. For example, Zoom displays up to 49 participants in a video call on one screen. This is a higher number than Teams and Skype, which only allow nine and four participants to be seen on one screen respectively. Hosts and participants can also co-annotate on screen-shared content during calls.
However, one downside of using Zoom free is the short call time limit for group meetings. It is quite troublesome having to restart the group call once the timer hits 40 minutes.
Zoom was also under the spotlight for rousing security concerns back in March this year. Harassment incidents or “Zoombombing” where uninvited participants make incursions into rooms and disrupt meetings, were brought to attention. “When [my friend] started using Zoom, someone actually entered [her class’s] Zoom call and flashed himself while they were having lessons,” says Jolin.

Skype

Skype is a well-known Microsoft telecommunications software that allows people to interact via video and audio calls through the internet. It has been widely used since its initial release in 2003. “I’m more used to Skype. I was first introduced to Skype, so [it] is the ‘OG’ app [for me],” says Jolin. ‘OG’ is an abbreviated slang term that used to mean “Original Gangster”, but has been simplified to mean “original” or “old school”.
Unlike Teams and Zoom, Skype calls are completely free as long as users communicate within the app. Ms Cynthia Tan, an Accounting Manager who has been using Skype for over a decade, says that she “will continue to use it as [long as] it is free”.
Video and audio calls on Skype can accommodate 50 people at maximum. Skype has a fair usage policy which caps each user’s audio calls at 10 hours a day, and video calls at four hours each call. Skype encrypts all communication such as voice, video, messages and files between users, preventing unauthorised parties from eavesdropping on conversations. “[My] company uses Skype as it is one of the safer platforms to use,” says Ms Tan. “I don’t see much security being compromised when I am using it.”
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“There [is] no software that can [absolutely] prevent all phishing attempts and malware or ransomware attacks,” says Mr Ng. Hence, users should be mindful of the information they share, including links and app permissions, and make a conscious effort to secure their privacy with strong passwords.
1 June 2020
About the Author

Amanda Tay
Amanda swears by her cup of tea either before early lectures or tutorial classes to start her day right.
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